HomeAbout MFACareersCoordinator, Sponsorship and Conferences

Coordinator, Sponsorship and Conferences

Position Title: Coordinator, Sponsorship and Conferences

Location: New York, NY (Hybrid)

Reports to: Managing Director, Sponsorship and Conferences

Company Background: MFA, based in Washington, DC, New York, Brussels, and London, represents the global alternative asset management industry. MFA’s mission is to advance the ability of alternative asset managers to raise capital, invest, and generate returns for their beneficiaries. MFA advocates on behalf of its membership and convenes stakeholders to address global regulatory, operational, and business issues. MFA has more than 175 member firms, including traditional hedge funds, credit funds, and crossover funds, that collectively manage nearly $3.2 trillion across a diverse group of investment strategies. Member firms help pension plans, university endowments, charitable foundations, and other institutional investors to diversify their investments, manage risk, and generate attractive returns over time.

Position Summary: This role will collaborate closely with the Managing Director and Manager Sponsorship & Conferences on the execution of MFA’s main conferences in New York, Chicago, Miami, California, London and Paris. They will also help coordinate MFA seminars, committee meetings, forums, and partner events in New York and Washington, D.C.

The ideal candidate thrives in a fast-paced environment, while managing multiple workstreams for global conferences. In this role, a successful candidate will organize and oversee sponsorship and registration platforms, engage with MFA’s Board of Directors and members, maintain the integrity of event data, and provide exceptional client service.

Essential Responsibilities: Under manager direction, perform the following responsibilities:

  • Manage conference platform including registration, speaker communication, and collecting bios, photos and release forms.
  • Manage the company website by adding programming and event content, updating speakers and sponsors as needed, using WordPress .
  • Manage sponsor collateral needs. Collaborate with creative vendors to develop program artwork and branding collateral.
  • Develop and maintain internal event related materials to ensure consistency of messaging and brand.
  • Assist in managing hotel room blocks, including generating pick-up reports and rooming lists, and ensuring compliance with allowable attrition terms until the contracted cutoff date.
  • Communicate hotel accommodation details and deadlines to conference attendees.
  • Liaise with vendor contracts and manage selected vendor relationships.
  • Coordinate the fulfillment needs for 30 to 40 sponsors for four conferences per year, including tasks such as mailing confirmation packets, gathering company logos and descriptions, ordering promotional items such as bags, lanyards and arranging on-site signage at events.
  • Manage conference registration platform and execution pre-conference and on-site.
  • Assist with the development of a marketing plan for individual conferences, events, webinars.
  • Assist with budgeting for six major conferences.
  • Work with MFA leadership on membership initiatives linked to six conferences.
  • Perform other duties, as assigned.

Qualifications and Requirements:

  • Bachelor’s degree required.
  • Minimum of 3 years of conference or events planning preferably with a financial services organization.
  • Experience in managing event registration and CRMs.
  • Event budgeting experience.
  • Strong attention to detail and the ability to manage multiple priorities simultaneously.
  • Exemplary organization and time management skills.
  • Strong interpersonal skills and a focus on member and attendee service.
  • Excellent written and verbal communications skills.
  • In-depth knowledge of Microsoft Word and Excel, ability to learn membership databases and manage website using a basic content management system.
  • Command of the latest communication channels and trends (social media, interactive portals, etc.) and tactics for effective use of each.
  • Travel is required four to five times per year.

Benefits of Working at MFA:

  • Comprehensive healthcare plan options to include medical, dental, and vision
  • Competitive compensation package
  • Retirement savings plan
  • Other ancillary benefits (disability plans, flexible spending accounts, life insurance, and more)
  • Hybrid work schedule (Mon/Fri- remote; Tues-Thurs: in-office)
  • Generous paid parental leave and transition time
  • Professional development and career opportunities
  • Internal DEI Advisory committee
  • Internal Social committee
  • Generous paid time off and holidays
  • Staff retreats
  • Healthy food and snacks

Disclaimer: The annual base salary range for this position is $85,000 – $95,000. Additionally, employees are eligible for an annual discretionary bonus. Please note that the annual base salary range provided is a general guideline and compensation decisions are dependent on a variety of factors. These factors include, but not limited to, the scope and responsibilities of the position, years of work experience/expertise, work location, education/training, internal peer equity, and external market data.